Student Administration Manager
Partners in Training Australia 

If you take student administration seriously and enjoy leading a team to do the same, this is a role worth considering.

About Us
Partners in Training Australia is a family owned and operated vocational education and training organisation that has provided high quality education across Australia for a decade. We are a reputable industry partnered Registered Training Organisation (RTO Code 21837) that delivers training and assessment services to many regional communities in Victoria.

The Role

You will lead the Student Administration function at PTA, with responsibility for the team, the systems, the records and the reporting.The administration team are based at our head office in Shepparton, the successful candidate will be required to work from there a few days week, with the ability to work from home on other days.


Day to day, you will be:

• Leading and developing the Student Administration team, setting clear priorities and managing workload
• Maintaining VETtrak as the source of truth for enrolment, training plan, outcome, withdrawal and certification data
• Managing SVTS and AVETMISS reporting, including monthly uploads, validation, corrections and end-of-year finalisation
• Overseeing training plan template management, results processing, credit transfer, RPL, withdrawals and completions
• Monitoring data quality, identifying reporting risks and escalating compliance concerns to the CEO and Compliance Manager
• Working with Enrolment, Finance, Training Coordinators, Compliance and IT to resolve administration matters
• Contributing to internal audits, continuous improvement and policy review

Who We're Looking For

You have solid experience in VET student administration and understand what accurate, compliant records require. You are comfortable leading a team and managing competing deadlines without letting standards slip.Have experience with meeting the requirements of the Victorian Skills first funding contract.

You are the right fit if you:

• Have 3 or more years of experience in VET student administration, RTO operations or a student management role
• Have worked in a management or team lead capacity within a VET or RTO environment
• Know VETtrak or a comparable student management system well
• Have working knowledge of AVETMISS and SVTS reporting requirements
• Hold a current Victorian Driver Licence, Police Check and Working with Children Check

And the non-negotiables: you take data integrity seriously, you escalate when it matters, and you hold your team to a clear standard.

What's on Offer

• A management role within a well-established, family-run RTO
• A defined function with clear scope and responsibility
• Work that contributes to education outcomes in regional Victoria

If this role matches where you are in your career, we would like to hear from you.

Partners in Training Australia encourages people from different backgrounds to apply, including Aboriginal and Torres Strait Islander people, people from different cultural backgrounds and people with disabilities.